The etymology of the word, “secretary” describes the bearer of this title as someone entrusted with confidential matters. Given that statutory registers and records are among a company’s most important documents, you would do well to find a trustworthy entity to perform your corporate secretarial duties in Singapore.

The role, however, goes way beyond merely holding vital business papers for safekeeping. A corporate secretary must be familiar with the Singapore Companies Act and the various requirements stipulated by the Accounting and Corporate Regulatory Authority (ACRA) and the Inland Revenue Authority of Singapore (IRAS). If your business is a public company, your corporate secretary must also either be a registered public accountant, a member of the Institute of Certified Public Accountants of Singapore, or a member of the Singapore Association of the Institute of Chartered Secretaries and Administrators (SAICSA).   The stiff penalties meted out to directors and their companies for late or non-compliance with the mandates of the Companies Act only served to emphasise the magnitude of the corporate secretary’s duties.

Find out why these duties and the documents that pertain to them are in good hands with U Ventures.

What exactly are corporate secretarial services?

Count on U Ventures for your corporate secretarial requirements.

As your corporate secretary, the duties we discharge on your behalf include:

1. Maintaining your company’s statutory registers and books, which include the registers of members, directors, secretaries, managers, and auditors; charges over the company’s assets, and the shareholdings of directors

2. Filing any and all changes in your company’s statutory records at ACRA, such as appointments and resignation of officers, approved changes in the company name, and changes in the Memorandum & Articles of Association

3. Preparing for board meetings with your company’s directors, including your Annual General Meetings, which involves the agenda and the circular resolutions of the directors

4. Keeping your company’s corporate seal and ensuring its correct usage.

5. Making sure that your annual return or AR filing is completed on time

6. Making sure that the company abides by its own constitution, as well as incorporating constitutional amendments as necessary

7. Monitoring and communicating with your company’s shareholders and non-executive directors, which includes addressing shareholder queries

8. Providing legal advice pertaining to the Companies Act as well as corporate governance advisory.

9. Carrying out the share participation schemes of the company’s directors and employees, as well as any changes in the structure of the company’s share and loan capital and devising

10. Taking part in corporate acquisitions and disposals, ensuring effective documentation and proper commercial evaluation before a transaction is completed

We answer your Frequently Asked Questions about corporate secretarial services in Singapore: